Supercharge your project portfolio
Prioritize your projects and optimize spend. Use our portal to manage demand and develop better plans, forecasts, and budgets.
Solve complex problems by conducting a best-in-class alternatives analysis. Engage all the stakeholders, analyze trade-offs, and make the best decision.
Definitive Pro is built to support decision-making. Our methodology combines artificial intelligence (AI), data, and human judgment to build consensus and buy-in.
What we hear from CxOs
We get it. Planning in an uncertain world is hard.
In a constantly changing world with information overflow, it is easy to get bogged down. You need to react to things beyond your control, rapidly respond to world events and market changes, and manage risk at the same time. But what you want – and what your organization needs – is the ability to make better plans and decisions, with the consensus and buy-in of all stakeholders.
What decision-makers want to stop
Ditch the old way of making your most important decisions.
Say goodbye to sticky notes on a wall, spreadsheet magic, and ineffective meetings. Stop having the best ideas drowned out by the loudest voice in the room. Avoid making flawed decisions, marginalizing team members, and missing opportunities. There is a better way.
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Using an unstructured portfolio management process that leads to confusion
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Siloed decision-making by a single department or a few insiders
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Starting projects that are under resourced or that stall due to a lack of resources
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Being unable to articulate the strategic value of our investments
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Making investments where we can’t measure the realization of the benefits
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Having to react to auditors without the data to justify how we made our decisions
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Cramming qualitative benefits into a cash flow analysis to demonstrate value
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Making decisions that don’t tap the knowledge and experience of the team
The New Way — The Definitive Approach
Our patented methodology combines data and human judgment to help you make better plans and solve complex problems. Using the latest advancements in decision science, Definitive Pro cuts through the noise to help you make the best decisions.
Develop and use decision models
Team members work together to first determine HOW the decision will be made. Data driven decision models help people make better decisions.
Measure the strategic benefit
Too often, decisions are made solely based on financial metrics. The Definitive approach is to complement the financial analysis with an analysis of the strategic benefit — and juxtapose the two.
Establish diverse and cross-functional teams
Destroy group think by including all the key stakeholders and those closest and most knowledgeable of the problem and alternative solutions.
Reduce risk with incremental investments
For large projects, progressively elaborate the business case as more and better information becomes available.
Plan the resources and resource the plan
Assess the resource capacity and the existing resource commitments to determine what new investments can be resourced.
Employ data analytics to increase speed, accuracy, and business value
Use of a mathematical solver to manage uncertainty, and to visualize and optimize the allocation of available funding.
How are plans and decisions made on Definitive Pro?
The platform harnesses the power of organizational wisdom by engaging stakeholders to collaborate, prioritize, and optimize. Definitive Pro measures consensus and will help you act on your decision. While the platform offers capabilities for the most experienced organizations in decision management, our process can be easily adopted in three simple steps:
1. Develop a Decision Model
Develop weighted decision models using strategic objectives to standardize decision making and support IT project investments.
Using the Analytic Hierarchy Process (AHP), the relative importance of the criteria can be accurately established, as shown by their weighting percentages.
2. Score the Projects
Score projects using the decision model, resulting in a list of projects prioritized by strategic benefit.
The strategic contribution of each project can be discerned by the length of each bar. Each color represents a weighted criterion.
3. Complete the Business Cases
Complete lite business cases for the projects that are highly aligned with the portfolio strategy. Develop the solution approach and financial forecast of cost and benefit.
Business cases include narrative fields for the business need and solution approach, and key financial metrics (return $, ROI %, payback period, and IRR) and pass/fail hurdle rates.
4. Conduct a Value Analysis
Conduct an investment value analysis by reviewing the strategic benefit vs. cost vs. risk of the projects.
Projects in Quadrant 1 (green), higher benefit and lower cost, provide the greatest value.
5. Optimize the Portfolio
Optimize the allocation of funding and human resources to maximize the strategic benefit in the portfolio.
Optimization (blue line) outperforms prioritization (green) and unstructured decision-making (orange) at every funding level.
Definitive Pro is unlike its competitors
Definitive Pro is not just another PPM tool.
It’s a full lifecycle service to manage project portfolios and conduct alternatives analyses using data, human judgment, and innovative Gen AI capabilities.
Definitive Pro uses an advanced decision-making process. It is built for decision-making.
Full Lifecycle
Definitive Pro® supports the entire project lifecycle, from ideation to benefit realization, with structured phases for budget formulation, execution, and evaluation, and incorporates continuous feedback loops to refine resource plans and strategic decision models.
Learn moreGenerative AI
Definitive Pro® stands out with its advanced Generative AI features, enhancing decision-making, project management, and document delivery through AI-assisted models, expert insights, and streamlined processes.
Learn moreBuilt for Decision-Making
Definitive Pro® distinguishes itself by seamlessly integrating decision-making into every aspect of project portfolio management, ensuring strategic alignment and collaborative decision-making are at the core of its PPM functionality.
Learn moreWhy Choose Definitive Pro?
Definitive Pro is a full lifecycle project portfolio management solution, from ideation to benefit realization, with world class decision support.
35% Greater Portfolio Benefit
Achieves optimal resource allocation and increases return on investment (ROI) by determining the best combination of projects to maximize benefit.
25% More Process Efficiency
Uses Generative AI to expedite the creation of project artifacts, such as business cases and project charters.
50% Faster Decisions
Accelerates decision-making and the ability to adapt to new information by making rapid revisions to the decision model.
