Definitive Pro’s AI Personas feature adds expert, AI-driven insights to project evaluation and scoring for more consistent, reliable, and strategic decisions.

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A major Canadian municipality has selected Definitive to modernize and enhance it's current investment management process.

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Definitive pursues a future in which its PPM solutions are broadly recognized as best-in-class.

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State of the Industry: Trends suggest a growing demand for more integrated, decision-centric PPM solutions.

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The National Guard Bureau Counterdrug Division selects Definitive to assist with prioritizing threats.

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Definitive Pro’s T-Shirt Size Estimating feature enables resource managers to efficiently create early-stage project cost estimates.

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Definitive provides a broad range of consulting services to facilitate decision-making, solve complex problems, and manage portfolios and projects.

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Prioritize your projects and optimize spend. Use our portal to manage demand and develop better plans, forecasts, and budgets.

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Our Feature of the Quarter: AI Personas for Project Evaluation and Scoring in Definitive Pro

John Sammarco on August 12, 2025

Definitive Pro’s AI Personas for Project Evaluation and Scoring feature enriches the strategic decision-making process by incorporating AI-based personas, such as CTO, CFO, CIO, and CSO, into the evaluation and scoring of project alternatives. Users can either utilize predefined AI personas or create bespoke AI personas that contribute expert judgments in the same manner as human participants. These AI personas deliver their insights through carefully crafted prompts to OpenAI’s ChatGPT, and their evaluations are parsed and integrated into the decision-making grid seamlessly. This capability not only diversifies the expertise brought to the decision-making process but also ensures consistency and depth in the analysis, enhancing the quality and reliability of project evaluations and enabling more informed, data-driven decision-making.

Canadian Municipality Selects Definitive

John Sammarco on September 4, 2024

A major Canadian municipality has selected Definitive to assist with modernizing and enhancing the City’s current investment plan submission, evaluation, and prioritization processes through the implementation of the Definitive Pro® platform. Definitive was awarded a 5-year contract, consisting of a one-year base period and four one-year options. The primary objectives of this project are to:

  • Implement Definitive Pro® as the City’s investment planning and decision support platform
  • Enhance the efficiency and accuracy of the City’s investment plan submission, evaluation, and prioritization processes; and
  • Provide comprehensive training and support to ensure seamless adoption and usage of the new system

Our Feature of the Quarter: T-Shirt Size Estimating in Definitive Pro

John Sammarco on August 26, 2024

Definitive Pro’s T-Shirt Size Estimating feature empowers resource managers to develop early-stage cost estimates for projects, even when data is sparse. By allowing resource managers to define t-shirt sizes (extra small, small, medium, large, extra-large) based on customized guidelines, this tool provides a simplified yet effective method for preliminary project assessment. Managers can quickly align a project’s scope with a corresponding t-shirt size, facilitating an initial resource allocation and cost estimation. This feature enables high-level planning and timeline creation, ensuring that projects are realistically scoped and resourced from the outset. The t-shirt size estimating feature enhances forecasting accuracy, supports agile project management practices, and helps organizations make informed decisions early in the project lifecycle, ultimately leading to more efficient and effective resource utilization.

The National Guard Bureau (NGB) Selects Definitive

John Sammarco on August 26, 2024

The National Guard Bureau Counterdrug Division has selected Definitive to assist with prioritizing threats based on Law Enforcement Agency survey responses to determine funding allocation across the 54 states, territories, and the District of Columbia for the National Guard Counterdrug program. Definitive was awarded a 5-year contract, consisting of a one-year base period and four one-year options.

Our Vision for the Future of PPM Solutions

John Sammarco on August 26, 2024

At Definitive, we envision a future in which our solutions are broadly and widely recognized as best-in-class and essential to organizations planning and governing project investments.

Definitive continues to make investments to dramatically increase brand awareness and product visibility among forward-thinking entities, who are ready to redefine their strategic decision-making frameworks.

We are committed to fostering robust collaborations within the public sector and building meaningful relationships with governmental bodies. By investing continuously in innovation and product development, we ensure that Definitive Pro® remains at the forefront of technology.

Moreover, we aim to forge strategic partnerships, creating a synergistic ecosystem that not only enhances our offerings but also positions us as leaders in the market. Join us as we embark on this journey of growth, innovation, and success, setting new benchmarks in the industry and beyond.

To provide more context on the vision this challenge aims to achieve, Definitive has established the following strategic objectives:

Build Strategic Partnerships and Teaming Opportunities: Foster partnerships with other businesses and organizations in North America to expand reach, improve offerings, and gain competitive advantage in the market.

Increase Brand Awareness and Product Visibility: Engage in a comprehensive marketing and lead generation strategy to increase awareness of the innovative features in Definitive Pro®, specifically targeting potential clients that want to establish decision-making as a core competency and that are open to exploring the use of our new AI capabilities.

Expand into New Market Segments: Identify and target new customer segments, including different industries or geographical regions, where Definitive’s products and services might be applicable.

Enhance Collaboration within the Public Sector: Develop specialized strategies for responding to RFPs and RFQs in the public sector, shifting from reactive to proactive engagement. This includes building new relationships with governmental bodies and organizations.

Invest in Continuous Innovation and Product Development: Continuously enhance our investment planning and decision support solutions by adding innovative features and maintaining an edge in technology, including regular updates to the user interface (UI).

State of the Industry: The Need for Decision-Centric PPM Solutions

John Sammarco on August 26, 2024

Traditionally, project portfolio management (PPM) solutions have not fully addressed how to make complex decisions regarding the selection and management of projects, treating decision-making as an external process, when in reality, decision-making is a crucial part of investment planning. Decision making is required not only at the beginning, for project selection, but throughout the project lifecycle. Inclusion of decision making within project portfolio management is essential for managing risks, allocating resources, and terminating failed projects. Our solution, Definitive Pro®, presents a new approach. Definitive Pro® is a decision management platform that helps customers build consensus and make complex decisions regarding projects, while helping them manage their overall portfolio.

There are several trends that suggest a growing demand for more integrated, decision-centric PPM solutions. They are:

  • Increasing Complexity: Projects are becoming more complex, with multiple interdependencies and risks. In addition, public service organizations need to form partnerships with each other to better seize opportunities, effect change, and address needs of common concern. This increased complexity requires more sophisticated decision-making tools.
  • Higher Stakes: In today’s fast-paced business environment, the stakes are higher. Incorrect decisions can lead to missed opportunities, wasted resources, and competitive disadvantages.
  • Greater Focus on Strategy: There is an increasing recognition of the importance of aligning projects with strategic goals. A decision-centric investment planning solution can help ensure that decisions at all levels support these goals.
  • More Data: Organizations have access to more data than ever before, which can inform decision-making. However, tools to help manage and interpret this data are essential to utilizing data for success.
  • Digital Transformation: More industries are embracing digital transformation, which involves managing multiple complex projects and making critical decisions about which initiatives to pursue.
  • Remote Work and Collaboration: The shift towards remote work has made collaboration more challenging but also more important. Decision-centric investment planning tools can facilitate collaboration and build consensus among distributed teams.

Given these trends, the capabilities available within Definitive Pro® such as integration of decision management with investment planning, have and will continue to become increasingly in demand. By providing tools to build consensus and make complex decisions, Definitive Pro® can help organizations achieve their strategic goals and manage their projects more effectively.